Are your technology assets secured from theft? Do your users know what websites are appropriate for their job? Are employees using your business email for personal use? Do you have functioning antivirus and antimalware software on every server or workstation? Are your software licenses 100% legal?
These are very important questions every business must face. Having a strong technology use policy is important for protect your business and reducing your risk and liability.
Depending on the industry, added government regulatory requirements such as the Health Insurance Portability and Accountability Act (HIPAA) and Sarbanes–Oxley (SOX) further complicate your technology landscape. For example – if your business is subject to HIPAA, you cannot removed a data backup drive from your location unless it is encrypted – something that most backup software does not do. Doing so puts you in violation of the law and at legal risk.
Companies must be constantly aware of the use of their technology assets. One infected email opened by a user could infect the entire network and destroy data, resulting in lost business, productivity and revenue. Assets must be tracked, monitored and kept up to date with patches and security software.
As a full-service IT consulting firm, Carnes Group LLC offers the following services:
Every business should have technology policies in place that govern how company assets may and may not be used. Human Resources should have a list of technology activities needed during the hiring and termination processes. Server and workstation standards should be developed and maintained to ensure users have access to the software they need and to keep support costs manageable. Employment agreements should include "proper company asset use" verbiage and stipulate any consequences of non-conformance. Company standards for computers and networks should be developed and adhered to.
When properly documented, standards and processes make your technology more effective and serves as documentation for meeting the needs of customers and other stakeholders while meeting statutory and regulatory requirements.
Let us put in proper processes and standards for your business.
Today's business environment demands that laws and regulations be monitored and adhered to. The advent of internet sharing has cause particular issues in companies when users download illegal music, install unlicensed software or store other files that can cause corporate liability or actually violate laws. The old saying "we are one lawsuit away from closing our doors" has become a reality for many small businesses.
Maintained a proper inventory for technology assets and keeping software up to date is very challenging. Hackers and malware writers constantly create new ways to exploit security flaws, and keeping software up to date and current has never been more important.
Knowing that your software is correctly licensed is critical. Industry studies say the risk of security threats from malware as the top reason not to use unlicensed software. Unlicensed software also puts you at legal risk from The Software Alliance (BSA) which actively markets cash rewards to employees through programs such as the "Bust Your Boss!" campaign which says "Is your current or former employer using pirated software in their office? Hit 'em where it really hurts - report their illegal software use today."
We can help you keep accurate inventory of your assets and keep them up to date and software patched. We can help maintain all of your software licenses and conduct routine audits to make sure your software is legally installed and licensed. Our reporting and tracking helps you keep safe and in compliance with regulations and software laws.
Don't be a lawsuit away from closing your doors – let us help keep you safe.